SPECIAL SERVICES AND CONDITIONS
Special services are those which
do not form part of an existing agreement. For all special services and conditions, the
Consultant and Client should mutually determine the appropriate fee basis to be used. The
following statements reflect the principle described in Section 2 that the Time Basis
should be used in circumstances where the scope of the assignment is not well defined. In
circumstances where the amount of work involved in the special service can be accurately
predicted, the Fixed Fee Basis is also appropriate.
The Consultant responsible
for the planning of a project would normally be retained to provide coordination,
supervision, administration services, and reporting on a project. In circumstances where a
Consultant is retained to perform these services on a project for which the specifications
were prepared by others, or the work was initiated by others, the Consultant's
unfamiliarity with the project should be taken into account in the fee negotiation
process. At a minimum, it is recommended that the fee be on a Time Basis.
3.2 PROJECT SERVICES WHEN PERFORMED BY SOMEONE OTHER THAN A PROFESSIONAL MEMBER
In circumstances where
project services are performed by someone other than a professional member, salary plus
cost-plus factor as agreed to by the Client and the Consultant should be used.
3.3 EXTRA WORK
Service required beyond
the agreed scope of an agreement, regardless of the original basis of fee, should be
negotiated on a Time Basis, or on such other basis as mutually agreeable to both Client
In circumstances where the
fee is on other than a Time Basis and delays beyond the Consultant's control cause an
increase in the cost of the services provided by the Consultant, the additional costs
should be paid for on a Time Basis, or on such other basis as mutually agreeable to both
Client and Consultant.
3.5 ABANDONMENT OF PROJECT
If a project is abandoned
or suspended through no fault of the Consultant, the value of the service supplied by the
Consultant should be determined on a Time Basis. The intent is to recover costs associated
with efforts expended to date. The fee should include an appropriate allowance for costs
resulting from the suspension. The compensation should be mutually agreeable to both
Client and Consultant.
3.6 TRAVEL TIME
Payment for travel time
should be negotiated, taking into account the variations in circumstances from one project
to another, and be included in the agreement.
A written agreement should
be prepared which covers as a minimum, the scope of assignment, schedule of execution,
basis of fee and payment conditions. An example of such a Client/Consultant Agreement is
included in Appendix B.
This section identifies items which usually are not part of overhead (see Appendix A)
and thus are treated as disbursements. Unless otherwise agreed between the Consultant and
the Client, disbursements incurred by the Consultant in completing an assignment are
properly chargeable to the Client.
4.1 REIMBURSABLE EXPENSES
The following categories of expenses should be reimbursable for all Fee Basis Options on a "cost plus" basis: