SECTION 3
SPECIAL SERVICES
AND CONDITIONS

 

3.0 INTRODUCTION

For all special services and conditions, the Consultant and Client should mutually determine the appropriate fee basis to be used. the following statements reflect the principle described in Section 2 that the Time Basis should be used in circumstances where the scope of the assignment is not well defined. In circumstances where the amount of work involved in the special service can be accurately predicted, the Fixed Fee Basis is also appropriate.

3.1 CONTRACT ADMINISTRATION AND REVIEW DURING CONSTRUCTION WHEN PERFORMED BY SOMEONE OTHER THAN THE PROJECT DESIGNER

The Consultant responsible for the design of a project should normally be retained to provide Contract Administration and Review During Construction. In circumstances where a Consultant is retained to perform these services on a project of which the drawings and specifications were prepared by others, it is recommended the fee be on a Time Basis.

3.2 EXTRA WORK

Services required beyond the agreed scope of assignment regardless of the original basis of fee should be negotiated on a Time Basis or Fixed Fee Basis as appropriate.

3.3 RE-USE OF DRAWINGS AND SPECIFICATIONS

Fees for the use of a design prepared by or under the supervision and control of a professional engineer or architect are intended to cover one project only. Re-use of the design on subsequent projects by the same Client or by another Client requires permission by the professional member and Permit Holder who stamped the drawings (see Appendix E). Modifications to a design to accommodate different conditions encountered on subsequent projects should normally be undertaken on a Time Basis fee.

Professional liability resulting from re-use of design documents should be considered in negotiating fees for each re-use. In circumstances where a design is provided for items such as structural connections or trusses to be mass produced, the fee negotiated should take into account the exposure to risk associated with the use of the designed product.

3.4 DELAYS

In circumstances where the fee is on a basis other than a Time Basis and delays beyond the Consultant's control cause an increase in the cost of the services provided by the Consultants, the additional costs should be paid for on a Time Basis.

3.5 ABANDONMENT OF PROJECT

If the project is abandoned or suspended, through no fault of the Consultant, the value of the service supplied by the Consultant should be determined on a Time Basis and should include an appropriate allowance for costs resulting from the suspension.

3.6 TRAVEL TIME

Payment for Travel Time should be negotiated, taking into account the variations in circumstances from one project to another, and included in the agreement.

3.7 AGREEMENT

A written Agreement should be prepared which covers as a minimum the scope of assignment, schedule of execution, basis of fee and payment conditions. A guideline for such a Client/Consultant Agreement is included in Appendix F.


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