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1.6
DUTIES AND POWERS OF THE EXECUTIVE
1.6.1
The
Executive is accountable for all the activities of the
Branch.
1.6.2
Questions arising at any Executive meeting shall be decided by a majority
vote of the members present. Four members of the Executive shall constitute
a quorum.
1.6.3 The Executive may set up standing subcommittees or task forces,
as it deems necessary, to deal with specific events, programs or the branch
network.
1.6.3.1
The branch network is a group of member volunteers who liaise with responsible
members in the branch. This interface/network serves to uncover/discuss
issues, recruit volunteers (and mentors), promote events, promote image,
promote APEGGA, and determine professional development needs.
1.6.4
Duties of the Chair
The Chair
shall:
1.6.4.1
be the ex-officio member of all committees of the Branch. He/she shall
preside at all meetings of the Branch and of the Executive. In his/her
absence, the Vice-Chair shall preside at such meetings. In the absence
of both Chairs, another member of the Executive shall be elected to
preside at such meetings.
1.6.4.2
attend meetings of the Council and the Annual General Meeting of the
Association, and shall report back to the Executive and the Branch.
The Chair may designate another member of the Executive to attend such
meetings on his/her behalf.
1.6.4.3
be the principal liaison with the Executive Director and staff of the
Association with respect to the administration of the Branch.
1.6.4.4
ensure that the incoming Executive is provided with Branch and Budget
Manuals.
1.6.5
Duties of the Secretary
The Secretary
shall:
1.6.5.1
attend all meetings of the Executive and the Branch and maintain minutes
of such meetings. In the absence of the secretary, another member of
the executive shall perform his/her duties.
1.6.5.2
be accountable for all correspondence and advertising of the Branch.
1.6.5.3
send meeting notices. Also responsible for actions identified in sub-sections
1.5.2 and 1.5.6.
1.5.6.4
submit to the APEGGA Webmaster minutes and other activities of the Branch
as appropriate.
1.6.6
Duties of the Treasurer
The Treasurer
shall:
1.6.6.1
receive all monies on behalf of the Branch and deposit it in the account
for the Branch at a financial institution.
1.6.6.2
ensure that all cheques on behalf of the Branch are signed by the Treasurer,
the Chair or Vice Chair.
1.6.6.3
maintain a record of all financial transactions on behalf of the Branch,
and provide information to the Executive upon request.
1.6.6.4
present a duly audited financial statement at the Annual General Meeting
of the Branch. Copies of the financial statement shall be provided to
the Secretary of the Branch and the staff of the Association.
1.6.6.5
ensure that the signing authorities are up-to-date and the financial
institutions' records are amended to reflect the same.
1.6.6.6
prepare the annual budget and the financial statement in accordance
with the Branch Budget Manual.
1.6.7
Duties of Members-at-large
Members-at-large
shall:
1.6.7.1
be full members of the Executive and attend meetings regularly.
1.6.7.2
actively participate in the activities of the Branch, and undertake
assignments to organize meetings and functions.
1.6.7.3
represent the Branch in community activities.
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