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Table of Contents
Terms of Reference
Business Plan


Appendix A
- Business Plan
- Activities
Appendix B
Appendix C
Appendix D
- Expense Claim Form
- Procedures
Appendix E
- Income-Expense Statement
- Financial Position


























1.6.1 The Executive is accountable for all the activities of the Branch.

1.6.2 Questions arising at any Executive meeting shall be decided by a majority vote of the members present. Four members of the Executive shall constitute a quorum.

1.6.3 The Executive may set up standing subcommittees or task forces, as it deems necessary, to deal with specific events, programs or the branch network. The branch network is a group of member volunteers who liaise with responsible members in the branch. This interface/network serves to uncover/discuss issues, recruit volunteers (and mentors), promote events, promote image, promote APEGGA, and determine professional development needs.

1.6.4 Duties of the Chair

The Chair shall: be the ex-officio member of all committees of the Branch. He/she shall preside at all meetings of the Branch and of the Executive. In his/her absence, the Vice-Chair shall preside at such meetings. In the absence of both Chairs, another member of the Executive shall be elected to preside at such meetings. attend meetings of the Council and the Annual General Meeting of the Association, and shall report back to the Executive and the Branch. The Chair may designate another member of the Executive to attend such meetings on his/her behalf. be the principal liaison with the Executive Director and staff of the Association with respect to the administration of the Branch. ensure that the incoming Executive is provided with Branch and Budget Manuals.

1.6.5 Duties of the Secretary

The Secretary shall: attend all meetings of the Executive and the Branch and maintain minutes of such meetings. In the absence of the secretary, another member of the executive shall perform his/her duties. be accountable for all correspondence and advertising of the Branch. send meeting notices. Also responsible for actions identified in sub-sections 1.5.2 and 1.5.6. submit to the APEGGA Webmaster minutes and other activities of the Branch as appropriate.

1.6.6 Duties of the Treasurer

The Treasurer shall: receive all monies on behalf of the Branch and deposit it in the account for the Branch at a financial institution. ensure that all cheques on behalf of the Branch are signed by the Treasurer, the Chair or Vice Chair. maintain a record of all financial transactions on behalf of the Branch, and provide information to the Executive upon request. present a duly audited financial statement at the Annual General Meeting of the Branch. Copies of the financial statement shall be provided to the Secretary of the Branch and the staff of the Association. ensure that the signing authorities are up-to-date and the financial institutions' records are amended to reflect the same. prepare the annual budget and the financial statement in accordance with the Branch Budget Manual.

1.6.7 Duties of Members-at-large

Members-at-large shall: be full members of the Executive and attend meetings regularly. actively participate in the activities of the Branch, and undertake assignments to organize meetings and functions. represent the Branch in community activities.