Appendix D

CLIENT/PRIME CONSULTANT/
SUBCONSULTANT
AGREEMENTS

 

Standard forms of agreement are available from a number of sources including The Association of Consulting Engineers of Canada, documents ACEC 31 and 32. Many clients who deal with consultants on a regular basis have also developed their own standard forms which reflect their particular needs. Consultants and Clients using these standard forms should ensure that all of the elements of the agreement outlined in the attached format are included.

The attached format is intended as a guide to APEGGA members in drafting Client/Prime Consultant/Subconsultant agreements. It covers the four primary elements of an agreement - scope, schedule, fee basis and payment. Other items included are those that are commonly required in agreements but are not intended to represent a comprehensive list. Each assignment must be considered specifically for its own special requirements.

 

 

THIS AGREEMENT made this________ day____________________ 19 .

BY AND BETWEEN
______________________________________________________Client

and
___________________________________________________Consultant


WHEREAS the Client intends to engage the services of the Consultant in connection with the provision of services for the___name of project ___________________________________________________project.

NOW THEREFORE THIS AGREEMENT WITNESSES that the parties hereby agree as follows:

[Note: If space provided under each of the articles is inadequate, indicate by notation that numbered schedules are attached as appendices.]

ARTICLE I

SCOPE OF SERVICES

1.01 Professional Services

concise but comprehensive description of services to be provided_______ ____________________________________________________________
____________________________________________________________

1.02 Supplementary Services

concise but comprehensive description of support service and_________ subcontracts_________________________________________________
____________________________________________________________
____________________________________________________________

 

 

ARTICLE II

SCHEDULE

Work will commence no later than ___________________19____ and the services described in Article I will be performed in accordance with the following schedule:

Concise description of the schedule including dates of significant stages _of the work._______________________________________________
__________________________________________________________
__________________________________________________________

ARTICLE III

CLIENT RESPONSIBILITIES

3.01 Information
The Client shall provide the Consultant with a written description of the project and provide all background plans, reports and records that will be required to complete the Consulting Services.
3.02 Authority
The Client shall provide the Consultant with the authority to act as his agent, to gain entrance to property or to seek information from government and other authorities as required in the performance of the Consulting Services.
3.03 Other
Describe specific items_______________________________________________
__________________________________________________________________
__________________________________________________________________
ARTICLE IV

CONSULTANT RESPONSIBILITIES

4.01 Work Schedule
Describe the schedule for the main elements of the assignment._______________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
4.02 Progress Report
Describe scope and frequency_________________________________________
_________________________________________________________________
_________________________________________________________________
4.03 Cost Estimate
Define the type and quality of estimate to be provided and any specific________
limitations in schedule or quality.______________________________________
_________________________________________________________________
4.04 Other
Describe specific items._______________________________________________
_________________________________________________________________
_________________________________________________________________
ARTICLE V

FEE BASIS

5.01 Professional Services
The Client agrees to compensate the Consultant on the following basis:
Description of services in Time Basis.____________________________________
Description of services in Fixed Fee Basis________________________________
_________________________________________________________________
5.02 Disbursements
The Client agrees to reimburse the Consultant for disbursements as described below:
Description including mark-ups if applicable and rates for equipment or vehicles_
as applicable._______________________________________________________
__________________________________________________________________
5.03 Additional Services
Describe additional service and basis of fee recovery_______________________
__________________________________________________________________
__________________________________________________________________
ARTICLE VI

PAYMENT

Invoices including documentation for professional services and disbursements will be submitted to the Client by the consultant at the end of each month. Invoices are due and payable on receipt by the Client and are overdue days later.
Describe documentation including format and interest on overdue accounts if ___
applicable. ________________________________________________________
_________________________________________________________________
ARTICLE VII

TERMINATION OF AGREEMENT

7.01 By Client
Concise description of circumstances and procedures including responsibility and
payment.__________________________________________________________
_________________________________________________________________
7.02 By Consultant
Concise description of circumstances and procedures including responsibility and
payment.__________________________________________________________
_________________________________________________________________
ARTICLE VIII

OWNERSHIP OF DOCUMENTS

Describe ownership of originals and schedule for transmittal in relation to ______
completion of the assignment.__________________________________________
__________________________________________________________________
ARTICLE IX

INSURANCE

Detailed description of insurance coverage to be provided.__________________
_________________________________________________________________
_________________________________________________________________
ARTICLE X

CONFIDENTIALITY

Describe the specific undertaking, if any, to maintain confidentiality of _______
information associated with the assignment._____________________________
________________________________________________________________
ARTICLE XI

OTHER

Describe specific items such as special requirements for Arbitration.__________
________________________________________________________________
________________________________________________________________
ARTICLE XII

GOVERNING LAW

This Agreement shall be governed by the laws of____________________________
_________________________________________________________________
IN WITNESS WHEREOF the parties hereto have executed this Agreement all as of the day and year first above written.
_________________________________________________________________
[Client]
Per:______________________________________________________________
Per:______________________________________________________________
_________________________________________________________________
[Consultant]
Per:______________________________________________________________
Per:______________________________________________________________

 


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