2000-2001 Nominating Committee
PART 2 - ELECTION OF COUNCIL
2 A nominating committee shall be appointed at the annual meeting
to serve for the ensuing year. The Committee shall consist of a minimum
of 11 professional members of the Association, 1 of whom shall be the
retiring president, who shall be the chairman. Council shall fill any
vacancies which may occur in this nominating committee.
3(1) Not less than 150 days prior to the annual meeting the nominating
committee shall submit to the Executive Director a list of nominees for
Council, which shall include at least 1 nominee for president, 3 nominees
for vice-president, and at least 3 more nominees for councillors than
there are vacancies to be filled on Council.
(2) Nominees for president or vice-president shall have served at least
1 year on the Council.
4(1) The nominating committee, in selecting nominees, shall give
due consideration to the composition of the Council as required by the
Act, regulations and by-laws and to the geographical distribution and
field of practice of the nominees.
(2) The written consent of the nominees to act if elected shall be secured
and shall accompany the list of nominees submitted to the Executive Director.
(3) Not less than 120 days prior to the annual meeting the Executive Director
shall distribute to each professional member, either directly by mail
or via the Association publication known as the PEGG, a list of the nominations
made by the nominating committee.
5 Additional nominations for any office or any offices may be made
in writing by any 10 professional members. Such nominations shall reach
the Executive Director properly endorsed not later than 90 days prior
to the annual meeting and shall be accompanied by the written consent
of the nominee or nominees to act if elected.
6(1) Elections shall be conducted by letter ballot.
(2) The names of all persons nominated for office shall be placed on the
ballot form in groups relating to each office. The number, professional
classification and term of councillors to be elected shall be made clear
on the ballot form. Ballot forms shall be mailed to the professional members
by the Executive Director not later than 50 days prior to the annual meeting.
(3) Each professional member is entitled to vote for as many candidates
as there are vacancies to be filled, or for a lesser number.
(4) The poll shall close at noon on the 20th day prior to the annual meeting
and no ballots received after that time shall be considered.
7(1) At least 20 days before the annual meeting the president shall
appoint 6 professional members including a chairman to act as a ballot
counting committee.(2) This committee shall meet at a time and place designated
by the president, but at least 15 days prior to the annual meeting, and
shall receive then the package containing the ballots from the Executive
(3) The envelope containing the ballots shall be opened by a member or
members of the ballot counting committee who shall scrutinize and count
the votes cast and keep a record thereof.
8(1) In the event that there has been only 1 person nominated for
the office of president he shall be elected to that office by acclamation.
If there is more than 1 person nominated for the office of president,
the candidate receiving the highest number of votes shall be elected.
(2) Of the candidates for the offices of vice-presidents, the one receiving
the highest number of votes shall be elected first vice-president and
the one receiving the second highest number of votes shall be elected
(3) The requisite number of persons who receive the highest number of
votes for the office of councillor shall be elected as councillors for
a term of 3 years. If there are any vacancies in council to be filled
the person or persons receiving the next highest number of votes for the
office of councillor shall be elected as councillors for the balance of
the unexpired term or terms to be filled, and as among them, the person
or persons receiving the highest number of votes shall fill any vacancy
or vacancies which have the longer unexpired term or terms.
(4) On completion of the counting of the ballots, the chairman of the
ballot counting committee shall deliver to the president or the Executive
Director the results of the poll, together with the ballots and tally
sheets in a separate sealed package.
9(1) Prior to the annual meeting, the president or the Executive
Director shall inform the candidates in the election of the results of
the balloting including the number of votes cast for each candidate.
(2) The results of the election shall be announced at the annual meeting
by the chairman of the meeting.
(3) In case of equality of votes for any officer or councillor, the president
or, in the absence of the president, the chairman of the nominating committee
shall cast the deciding vote.
10(1) Any objection to the poll as announced will be valid only
if made immediately after the announcement and a proper motion for a recount
will then be in order. If such a motion is made and carried the chairman
shall appoint a ballot counting committee of not less than 12 professional
members who shall forthwith recount all ballots. Candidates may be present
or represented at such recount.
(2) On completion of the recount the results shall be communicated in
writing to the chairman who shall announce it to the annual meeting immediately.
Such recount shall be final and binding.
(3) Following the announcement of the poll or of the recount, as the case
may be, the ballots and any tally sheets shall be destroyed.
to comply with procedures
11 In the event of any failure to comply with procedures relating
to the election of members of Council, Council shall have the power to
take any action it deems necessary to validate the nomination, the counting
of the ballots or the election.
APEGGA Council also adopted the following policy related to Council elections
(effective February 1993): "Biographical material submitted by candidates
for publication will be confined to information related to educational
background, work history, personal and technical affiliations, and involvement
in APEGGA activities, if applicable."